Here’s How To Secure Your Payroll Service

If you’re heading a firm or overseeing payroll operations of an organization, you must’ve come across the term ‘payroll fraud’. With up and coming third party companies claiming payroll proficiency, the outsourcing market for payroll has taken quite a hit when it comes to security. That being said, payroll, alone is a process that requires a lot of manpower, accuracy, and efficiency. Sometimes, payroll outsourcing Thailand is the only way out.

But, here comes the most important question. How can you keep your sensitive company data, employee accounts, and more safe and secure while outsourcing your payroll?

We can help. We have rounded up payroll security into 5 pointers for you.

Update Your Payroll Software

Why go for a modern software when the old one is working just fine, right? While you’re trying to save a few bucks, your old software system is failing to fight advanced hacking measures. That is probably why our Thai Payroll company believes in working with state-of-the-art software solutions to make sure your data stays protected- now and always.

Limit Your Payroll Access

Outsourcing payroll typically means handing over sensitive information to third parties and expecting nothing bad happens. But instead of blindly putting all your faith in them, why not restrict sensitive information and only allow limited access- for example to the few personnel who are personally manning your organization. This one power move can increase your data security significantly.

Fish Out Phishing Schemes

We are all aware of those suspicious workplace mails that asks employees for their personal information. One of the major payroll security setbacks reported the unawareness of employees against ‘phishing’ schemes like these. We recommend training or educating employees so that they can report these scrupulous activities the moment it crops up on the screen.

Prioritize Protection of Physical Data

You have been prioritizing online security so much, that you’ve forgotten all about the physical data present on your person. Don’t worry, you’re not alone. Most companies focus on online security, sidelining physical data theft. To tighten your payroll security, our payroll outsourcing firm recommends taking due measures to make sure your physical data- as in old records, files, CDs, desktops and more are secured properly.

Upgrade Your Disposal System

Securing your present data is not just enough. The trick is to create a 360-degree security and that includes ensuring disposal of your old, existing physical data is being done accurately. Backup your old data on a secured cloud if needed and clean out old storage cabinets and files carefully so that it doesn’t land up on the wrong hands.

Payroll Processing is a meticulous job, no doubt. Carrying out an entire process alone cant be quite difficult. However, with proper security measures in place and a sturdy protection protocol in lieu, you can outsource your payroll and keep it protected at the same time.

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Frequently Asked Questions About Payroll Outsourcing

The term payroll processing is an umbrella term that houses quite a few significant parameters necessary for a business or an organization to run smooth. Being tasking yet crucial in nature, most companies face difficulty maintaining a smooth work process, which is when the term payroll outsource Thailand comes into question.

Now, if you’ve considered outsourcing your payroll but have some questions about how it works, you’re not alone! Many companies are curious about the process and what it would mean for them. In this topic today, we are therefore, answering some of the most frequently asked questions about payroll outsourcing.

But, before we do, let us talk about the different payroll outsourcing types out there-

The Two Payroll Outsourcing Types

There are two main ways to outsource your company’s payroll:

• Through a payroll processing company or
• Through an HR outsourcing company

With a payroll processing company, you simply send your payroll information to the company and they will process and distribute your paychecks. With an HR outsourcing company, you will work with a dedicated account representative who will handle all of your company’s HR needs, including payroll.

5 Common FAQs About Payroll Outsourcing

Now without further waiting, let us answer 5 of the most common questions companies ask about payroll outsourcing-

1. What are the benefits of payroll outsourcing?

The benefits of payroll outsourcing runs deep ad wide. Imagine saving money and time while reducing errors and improving compliance. You can free up some major resources and dedicate them to other core focus areas of your business.

2. How much does payroll outsourcing cost?

The cost of payroll outsourcing varies depending on the size and complexity of your business. However, in general, it is much cheaper to outsource your payroll than to do it yourself.

3. How do I know if payroll outsourcing is right for my business?

There is no one-size-fits-all answer to this question. You will need to consider the specific needs of your business to determine if payroll outsourcing is right for you. Additionally, when looking for payroll provider Thailand make sure the company is adequately equipped to handle your specific payroll requirement.

4. What are the risks of payroll outsourcing?

There are some risks associated with payroll outsourcing, such as data security and privacy concerns. However, these risks can be mitigated by choosing a reputable and trustworthy payroll provider.

5. Can I outsource my payroll to a country other than my own?

Yes, you can outsource your payroll to a country other than your own. However, you will need to be aware of any legal and compliance issues that may arise. However, most companies for payroll Thailand are well known for their diverse portfolios which makes it easier for them to handle payroll processes or overseas clients.

Have any further questions about payroll outsourcing? We are here to answer all your payroll queries! Reach out to us and let us help you tackle your payroll processing problems together!

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How to Choose Your Payroll Outsourcing Company?

Are you looking for a payroll outsourcing company that can take the hassle out of paying your employees? Would you rather struggle with compliance or have a crew of professionals handle it on your behalf? If you have outsourcing in mind, you’re in luck!

In this blog post, we’ll teach you how to choose the right company for payroll in thailand to best suit your company need. We’ll also share some tips on how to find a payroll outsourcing provider that works in sync with your needs while keeping your budget in mind.

Things to Remember:

Now when you’re searching for a payroll service provider, it is crucial for you to first understand the outsourcing industry in order to gauge the benefits of the services offered within your package.

For instance, some companies may need an outsourcing agent for compliance maintenance only while they tackle their day to day salary processing, tax calculation and more on their own. Before you reach out to a hr payroll outsourcing company, make a pain list of all the areas that require professional payroll outsourcing expertise so that you can make the best of their services without burning a financial hole in your pocket.

Few Things to Consider When Choosing a Payroll Outsourcing Company

– What services does the company offer?

Understand the company’s scope of services well before you shake hands with them. Ask yourself this- Do they offer direct deposit? Online access for employees? Payroll tax filing? Is there enough transparency? Are there services relevant to your business?

– How much does the company charge?

Get a few quotes from different companies and compare pricing. Make sure to factor in any additional fees, such as for set-up or monthly maintenance. Also ensure there are no hidden charges or costs by asking them for a thorough breakup of the cost structure.

-What is the company’s reputation?

Check out online reviews and talk to other businesses who have used the company’s services. You want to make sure you’re working with a reputable company that will provide good service.

– Is the company easy to work with?

Make sure the company you choose is easy to communicate with and responsive to your needs. You don’t want to be left in the dark when it comes to your payroll. Crystal clear clarity at all times is a mandate. To add on, also make sure the company understands your requirement well before you sign them on.

If you’re not sure where to begin your search for a good payroll service provider, let us help. Payroll services thailand offers a wide array of expert payroll outsourcing companies who can share the hefty responsibility of payroll with you and that too in a budget range you prefer.

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5 Strategies Payroll Outsourcing Organizations Are Implementing in 2022

The entire gamut of payroll outsourcing has undergone quite an upgradation, especially since the world plunged into digital dependence after the latest effects of the pandemic. This meant, to ensure steady compliance of the payroll process, payroll outsourcing organizations modified their strategies and enhanced their workflow patterns to ensure they can accommodate sudden setbacks without hampering the steady workflow.

If you’re currently struggling with your payroll process or looking to upgrade your old payroll management system, our organization for payroll outsourcing Bangkok can help you with 5 strategies that we have been implementing to make your payroll process smoother.

Ditch The Paper Payroll Process

When it comes to payroll processing, the top 2022 strategy involves going paperless. This appeals to the cost cutting and resource saving aspect that most companies today strive to achieve. But that’s not all, while paper documented payroll processes seem outdated and difficult to maintain, feeding your data to a secured cloud storage can actually help payroll processors access old records, data, and more efficiently and effectively.

Go Steady with Software Solutions

Why stick to old school manual payroll processing when you can slash resources, manpower, time, effort, and energy with a state-of-the-art payroll software solution. While most companies working with an in-house payroll department usually lack the fund and tech expertise required in setting up such an advanced software system, payroll outsourcing companies like ours dedicated to flawless payroll management can easily accommodate a technical approach on your behalf.

Try Seamless Integration

If you agree with our previous plan about shifting to a software based solution for payroll, you need to keep one thing in mind! You don’t want a new software or upgrades to an existing software process to hamper your current existing systems. This is why it is always essential to update your tech backbone in such a manner that any changes or upgrades to your payroll software system will be seamlessly integrated into the system without you suffering a system failure or setback.

Be Compliant Ready, Always

Are you aware of the new laws and regulations set aside for payroll management? Are they coinciding with the new finance laws? Will they hamper the administrative regulations in any manner? Why dabble in these questions when you can simply hire a group of experts who’s veteran in laws, modifications, updates, and more? Our Thailand payroll service includes dedicating a department to compliance so that you don’t have to burden yourself with changes and upgrades to your payroll system.

Streamline Your Pay Model

A big or a developing company may often come with perks like bi-monthly pay/ weekly pay/ pay per project, and more. While this pay model may appeal to the employees, it becomes a task for the payroll department. Managing multiple pay levels on varying dates often leads to delay in payment, loss of pay, errors in the numbers, and much more. We suggest, streamlining and aligning your pay model in a way where all the employees get same day pay without delay or errors.

Do you like these new strategies we have been incorporating? Want to discuss payroll process upgrades with our experts? We are here to help!

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Is Your Payroll Outsourcing Company The Right One For You?

When it comes to productive organizational solutions and smart thinking, many organizations believe a payroll outsourcing service is mandatory. After all, why dedicate resources and manpower and invest time and effort with an in-house team? You can simply unload the entire responsibility of payroll handling on industry experts who are fluent in smooth payroll management. But here’s the catch, not all payroll outsourcing services Thailand are made for your organization. So, how do you know whether your current payroll company is up to expectations or not? Before we delve into that, let’s talk payroll challenges first.

Process Power

Most companies who are handing over their payroll responsibilities to third-parties fear that they would lose control or power over their payroll process. Now in some cases, this can be true; but only if you’re working with the wrong provider. The right payroll outsourcing service provider will always operate with a transparent module that allows you full access to your payroll process as and when you need.

Cost Control

One of the primary reasons why organizations shift to payroll outsourcing is because of the rising costs of handling an in-house team. Usually outsourcing your payroll process should cost you lesser but if you’re not aware of the hidden costs, you may end up paying much more than originally planned. Our payroll outsourcing service Thailand promises unmatched services backed by utmost transparency.

Service Security

Entrusting confidential data in the hands of a third-party provider isn’t easy and we understand security concerns. However, understanding data privacy and security risks heavily depends on the provider’s awareness of infrastructure, security measures and more. At Cloudforce HR, we ensure each and every data supplied to us are secured by top-notch security systems.

Remote Ready

The recent global pandemic made us all realize how crucial having a remote payroll system in place is. We can all agree there was a certain level of unorganized panic during those trying times and that included having to deal with a remote payroll processing module. If you’re keen on handing your payroll process over, make sure your payroll company has a sturdy remote working module in place.

Here’s What You Should Be Looking Out for

• Make sure accuracy and efficiency is at the top of your priority list.
• Make sure your service provider is offering a customized package that fits both your requirement and your bill too.
• Make sure you do your share of homework such as reviews and ratings before shaking hands with your payroll company.
• Make sure your payroll service provider has ample knowledge of the industry you cater to.
• Always ensure transparency prevails in any sector- be it compensation or work load.
• Make sure your payroll service provider is well aware of the statutory changes, legal modifications, and more.

Finding the right service provider can help your organization make their payroll process not just efficient but effective too. If you’re new to payroll outsourcing, our organization for payroll outsourcing Thailand can help you with this shift.

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3 Common Payroll Mistakes and How to Avoid Them

Payroll is undoubtedly, an integral part and parcel of any organization. From reputation management to compliance, from employee satisfaction to record maintenance- accurate payroll processing can be quite rewarding. However, payroll is anything but easy; something that more and more growing companies are realizing throughout their expanse. This is probably why most companies are putting their faith on payroll outsourcing service; a smart and agile way to get the payroll processing done without investing in-house time, effort, and resources.

However, for the ones who are not yet at par with the idea of outsourcing, let us acquaint you with some of the common mistakes companies are making and how they can be solved.

Setbacks in Record Keeping

Not maintaining a clean and clear record of your payroll can be catastrophic to your business. This is not just beneficial from the compliance point of the business. Proper record keeping can also benefit your business and employees too. At the same time, record keeping to the tee can also eliminate a lot of unforeseen issues triggered by market changes or legislation modifications. A simple way to deal with flawless record keeping is to switch from manual reports and files to a software based storage system.

Failing To Have an Iron-clad Backup

On an usual day, let’s say, your company relies a lot on the payroll management team and possibly your computer storage systems for data backup. Now imagine, the computer crashing or your payroll management team undergoing hires or terminations. Can you really afford to lose out on crucial data just because of trivial factors like this? Your valuable data needs a safe and secure system backed by state-of-the-art technology to make sure no setbacks hamper the data storage. Once again, we recommend a veteran software system or engaging in payroll outsourcing to Thailand where you can get some of the best payroll outsourcing organizations.

Trouble With Compliance Control

Sure your payroll processing team is aware of the rules and regulation changes; but how efficiently are we implementing the changes in the system? Did the sudden modification in law hamper the steady payroll process in your organization? Instead of engaging in late night overtimes and manual labor, why not opt for an intelligent working module where payroll experts backed by high-end software solutions automatically updates your process without causing any integration problems?

Now, we know incorporating a world class payroll software solution isn’t always easy- both fiscally and in terms of introducing a new concept to your payroll team! That’s why most companies rely on payroll outsourcing service Thailand. These outsourcing companies employ the best in industry payroll experts and have access to exclusive payroll processing technologies to make your job not just easier but efficient too.

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Can Payroll Outsourcing Really Save Time, Cost, And Effort?

Managing an organization’s payroll is anything but easy. There are a lot of intricate processes that individually function, yet come together as a whole to create the umbrella term- payroll processing. Now imagine, an up and coming company or a well settled company for that matter, dedicating their priceless time and resources into perfecting such a delicate yet irreplaceable process. Wouldn’t you rather outsource such an integral process to industry experts and refocus your priorities on other core, business expanding verticals? That’s where payroll outsourcing companies come in.

Why is payroll outsourcing in Thailand so popular?

With the array of organization development expanding every day, the industry of payroll in Thailand has undergone quite an upgrade. Most companies, regardless of the size or make, today believe in outsourcing the burden of payroll to payroll outsourcing experts in Thailand. And this brings us to the prior question- can payroll outsourcing really save time, cost, and effort altogether? The answer is YES!

Let us list out some of the eminent benefits of outsourcing your payroll-

• One of the best features of payroll outsourcing to Thailand is that, there are a lot of veteran payroll experts out there who are willing to do your payroll processing without burning a big financial hole in your pocket. You get the best of expertise backed by state-of-the-art technical support and that too at half the cost of maintaining your own in-house payroll process.
• Often in-house payroll departments are merged with other departments such as finance or administration, whereas a payroll outsourcing company is steeply dedicated to payroll and payroll only. This means, your third-party payroll experts have an in-depth industry knowledge including statutory rules, regulations, modification in rules, and more. This allows you to be effortless compliant with the changing laws while saving on manpower and resources.
• Payroll outsourcing companies work with a strong subject knowledge AND accredited technological support. This means, you can expect less to no error in your payroll processing, allowing you to deliver your services on time, without failure. Backed by intricate technology, these processes also offer outstanding security and safety measures so that no other third party can infiltrate and use your valuable data. At the same time, most accredited payroll companies allow a crystal clear communication strategy that allows your organization to be a part of the payroll process without dedicating time or resources to it.

Still wondering if outsourcing your payroll would be best for your organization or not? Why don’t we start with a brief consultation and work our way to seamless payroll processing from their onwards?

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Explore New Technical Possibilities with Payroll Outsourcing

The entire gamut of payroll management is stressful; regardless of the size of your organization. If you imagine payroll to be an umbrella, there are hundreds of parameters and sub-levels that come under that umbrella. This makes payroll processing a humungous task for in-house payroll teams. This is probably why budding organizations are following the footprint of establishments and engaging in payroll outsourcing to third party experts like us, who frankly speaking, makes the job feel like a breeze! 

Putting the team expertise and up-skilling aside, when you shake hands with agencies for payroll Thailand, one of the most business competitive advantage that you reap is access to new, improved technology! 

Opening Up A Whole New World of Technology 

The payroll outsourcing industry is growing manifold as more and more companies are entrusting their payroll responsibilities on third-party experts. This has resulted in a huge technological shift. Agencies for payroll outsourcing Thailand has incorporated a robust technological working module to reduce paper people error and make intense payroll processes more smooth and efficient. 

How Can Payroll Outsourcing Organizations Help?

Efficient Outcomes

If you’re a growing organization, chances are that most of your payroll process still has room for improvement. On the other hand, if you’re an established organization, chances are that you are looking at a multi-strata payroll process with uncountable bylines to take care of. While manual labour for processes like these seem strenuous, a payroll outsourcing company can simply feed the data in their software process and the software itself will bifurcate, dissect, and organize your payroll process for you.

Reduced Timeline

Having an in-house payroll management team means having to dedicate manpower, effort, energy, and valuable company time in the process which may lead to problems like missing data, late salary deliveries, errors in data keeping and so on. Our payroll outsourcing team in Thailand has been working with industry experts and an iron-clad software system to ensure everything stays on time, always. 

Easy Record Keeping

A payroll management software comes with multiple features such as on-time record keeping, bookkeeping, data storage and more so that we can give you an easy access to all your payroll parameters as and when you need them. Another best part about working with a payroll outsourcing software is the fact that we are always compliance ready! 

Employee Benefit

From employee attendance to calculating overtime costs, a payroll processing software can help not just you but your employee too. Imagine on-time salaries, access to payroll breakdowns, and more all under one roof for both you and your employee to have a transparent understanding. And as well know, a happy employee equals to a happy company. 

If you want to smooth out your payroll process and create a robust work environment for you and your employees, bring your payroll problems to CloudforceHR today.

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HR Challenges To Look Out For In 2022

We are almost reaching mid-way to 2022 and by now organizations across the world have identified some new challenges that this year has brought with it. If you as an organization too have faced certain challenges let our HR Consulting Service help you identify some problem areas and how to overcome them.

The Need for Speed

Businesses have been fluctuating off-late; especially with the pandemic and the new work routines. Work flow has been stipulated, employees have been feeling drained, and the back to work routine is taking some time to get used to. During such trying times, companies are looking for productivity to compensate for the time lost and this means fast work and fast results. In case you find yourself confused and out of guidance, let our HR Consulting Service in Thailand help you get a clearer picture.

The Need for Employee Management

Happy employees make a happy organization. Employee contentment is crucial to drive productivity and that brings us to employee management. Now when we say management, we are not just talking on-time salaries and health insurances. We are talking about employee management on a macro level which includes attrition, employee welfare benefits, work environment, safety and security, engagement and more. If you want a progressive work environment with productive employees, our HR Consulting Services have some really good insights we can’t wait to share with you.

The Need for Efficiency

I’m sure we all believe in an efficiently effective work model where the investments incurred would be lesser than the ROIs. Now for that to happen, organizations need to keep their work module updated to the latest market standards so that they can create a footprint without hollowing out their pockets. One of the most efficient way to do so is to update your technology backbone and your employee expertise. If you want more insights on how to upgrade your personnel, we can help you with that too.

Human Resources is a vast umbrella that houses the skeleton of an organization. An additional source of expert guidance from HR Consulting professionals can help your organization go a long way.

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Watch Out For These Common Mistakes While Processing Your Payroll

We know payroll processing is no cakewalk. There are a lot of planning, execution and implementation of statutory guidelines that go into processing an organization’s payroll. And no matter what they say; even budding or mid-sized companies these days are facing the struggle! This brings us to one simple question- how can we make the entire ballgame we call payroll more efficient yet effortless?

To begin with, we recommend outsourcing payroll services that can eliminate some of the most common payroll processing mistakes that organizations today make! Want to know what they are? Here goes-

Discussing Groundwork

Planning and creating a blueprint for your payroll process accounts for up to 50% of the entire process, something that companies spend limited resource and time on. Even when companies do plan their payroll it often lacks the depth and precision needed to get a crystal clear picture.  On the other hand, our Payroll Outsourcing service in Bangkok takes out the time to create an in-depth insight alongside a detailed checklist of all the parameters so that you can have everything laid in front of you during the actual hours.

Implementing The Plan

Without a sound plan in place, an organization may often find itself grappling to meet deadlines or adhere to laws and changes. The key our outsourcing team follows is to religiously follow the plan. Starting out with the basics ensures your payroll process is covering all bases without spending additional resources, time, and manpower.

Accelerating The Audit

Why stick to paper people errors and time-consuming audit methods when you can work smart and get more benefits from your payroll processing. Imagine your internal team doing the checking and then an external team with a completely different mind frame verifying your accuracy, adherence to law, employee management records, etc. This shift alone increases your chances of audit errors. On the other hand, payroll outsourcing services in Thailand like ours work with our very own team of auditors and experts to make sure you and we are on the same page.

Keeping these mistakes in mind, now tally internal payroll processing with outsourcing your payroll. From advanced technology to manpower, trained specifically to handle your payroll- a payroll outsourcing service can be your answer to efficient and effortless payroll processing.

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